Dairy ERP built for Indian dairies

From village milk collection to sales, production, finance and BI: one ERP with Android and iOS apps, running on your own dedicated cloud server. Take the tour and see every step.

Unlimited usersAndroid & iOS appsMonthly updates at no extra cost
EasyDairyERP live sales dashboard
AMCC app capturing fat, SNF and litres
Milk acknowledgementto the farmer in 10 seconds
5 lakh+ litresdaily, for 80,000+ farmers
40+ yearsof dairy domain expertise
Go-live in under 8 hoursscreens mirror dairy operations
Unlimited usersno per-employee charges
Monthly updatesat no extra cost
The 10-minute tour

From farm to finance, one step at a time

Follow the milk and the money through your dairy. Each stop shows what EasyDairyERP does there, with real screens, and links to the detailed tour of that module.

Swipe sideways to see the whole diagram →

From Farm to Finance: the end-to-end digital dairy journey with EasyDairyERP
From Farm to Finance: the end-to-end digital dairy journeyOpen full size →
1Village level · the source

Village milk collection, straight from the analyser

At each village collection centre, the AMCC app on any Android phone reads the milk analyser and weighing scale you already own, by USB or Bluetooth, new or old models.

  • Milk quality and quantity captured at village level: fat, SNF and weight come from the analyser and scale, never retyped
  • Village collection centre management, with a centre in-charge for every centre
  • Farmers see every pouring with fat and SNF, plus unbilled milk estimates instantly, in the free Farmer Connect app, with each acknowledgement within 10 seconds
  • Direct payment to farmers, straight from the milk bill
AMCC: fat, SNF and litres captured
AMCC: fat, SNF and litres captured
Farmer Connect: the farmer's bill
Farmer Connect: the farmer’s bill
EkoMilk Ultra
EkoMilk Ultra
EkoMilk Ultra Pro
Ultra Pro
Essae milk analyser
Essae
Ultra DPS
Ultra DPS
2Chilling centres & transit

Chilling centres and the journey to the plant

Milk moves from villages in small vans with cans, is weighed and sampled at the chilling centre, and travels on in tankers. Every hop is recorded.

  • First-mile transit (village to chilling centre in cans) and bulk transit (tankers to the plant), each recorded as a stage
  • Chilling centre sync, village-wise: milk weighed and sampled at the centre is synced to the ERP automatically and matched on total solids
  • Chilling centre data upload and consolidation in one place
Chilling Center app: route-wise milk capture
Chilling Center app: route-wise milk capture
3Factory intake

Plant intake, weighbridge and total solids matching

At the plant, the weighbridge and QC record every tanker, and total solids are matched from the village to the plant every day, so a gap shows up the same day.

  • Weighbridge integration: automated intake through the Weigh Bridge Desk software for Windows
  • Village-to-plant milk solids matched every day
  • Daily solids matching across plants, with plant-level TS MIS and multi-plant control
  • Milk total solids management with configurable TS calculations
Day-wise total solids matching
Day-wise total solids matching
4Smart production & quality

Production, quality and CCP monitoring

Recipes, batches and mass balance in production; quality on every batch; and critical control points logged from IoT sensors.

  • Material balances and batch configurations, with the mass balance report
  • Cost control through recipe management and tracking of utility consumption, such as firewood for the boiler
  • Quality of incoming and outgoing milk and products, including inter- and intra-company transfers
  • Batch-wise quality records for quick traceability
  • Certificate of Analysis on the web, ready for your customers
  • IoT CCP monitoring LIVE: pasteuriser and cold-room readings logged from IoT sensors (hardware required)
IoT pasteuriser temperature and FDV log
IoT pasteuriser temperature and FDV log
5Inventory & asset control

Stores, purchase and assets

Every request, quote, receipt and issue is logged, and every machine has its running hours and service history.

  • Quotes prepared, captured, reviewed, approved and stored
  • Invoices, DCs, bills, service records and contracts stored and easy to retrieve
  • Stock transfers, bar-code based logging and retrieval, and accounts reporting
  • Monthly stock and consumption reports and material consumption analysis
  • Stores on mobile: stock, prices and consumption patterns, with requests and approvals
  • Electrical and electronic assets across every location, including village collection centres
  • Machinery records with running hours, EB readings and maintenance
Stores stock statement
Stores stock statement
6Sales, distribution & payments

Sales and distribution

Route sales, distributors and dealers, schemes, credit and crates, all billed from one system and paid through integrated payments.

  • Distributors and dealers order on mobile and follow the live order status
  • Live billing and order management on mobile, with mobile order reports
  • Schemes (free product on a billed product) with scheme control
  • Trade discounts and incentives: daily, fortnightly, monthly or slab-wise, with multiple billing structures
  • Credit limits with automatic stop-billing and dynamic approvals
  • Crate management
  • Vehicle boy payments and vehicle control
  • Sales bill weight matching: billed pouch weight checked against the weighbridge
  • Integrated payments for farmers and customers, so the payment cycle is shorter and accurate
Live sales dashboard
Live sales dashboard
7Field force & fleet

Field force and vehicles

Your sales and procurement teams work from the app, and every vehicle has its trips, service and optional GPS in one system.

  • Live GPS tracking of the sales and field team, with task monitoring
  • GPS trend maps with average trends and route-wise volume
  • Sales volume trends for each route and field force, on maps
  • Vehicle allocation, trips and trip sheets
  • Vehicle service and maintenance logs
  • GPS tracking (optional; needs GPS tags), with all digital tracking in one system
Route-wise volume trend map
Route-wise volume trend map
8Workforce & admin

People: HR, attendance and payroll

Attendance, shifts, leave and payroll run in one system, and every employee has the app.

  • Workforce and admin management: live attendance, shift management and field-force GPS task allocation
  • HRMS and payroll processing
  • Time and attendance from your attendance devices
  • Remote attendance by photo for staff in the field
  • Shift rotation, shift changes and live automatic attendance
  • A mobile app for every employee for stores and HR
Approvals on the employee app
Approvals on the employee app
9Financial intelligence

Finance, BI and the 360-degree view

Every transaction above lands in finance and BI, so managers see procurement, sales and daily P&L without waiting for manual reports.

  • Automatic daily MIS, data consolidated on a single screen and the top-10 BI data in one click
  • Pilferage control and advanced analytics on procurement
  • Procurement and market trend analysis on mobile
  • Sales analytics mailers delivered to your inbox
  • Multiple years of data with instant access, including multi-year customer and vendor analysis
  • Audit logs across years for statutory audit
Daily profit and loss summary
Daily profit and loss summary
Why a dairy-specific ERP

Why generic ERPs fail the dairy industry

Generic ERPs are built for factories that buy parts, not for dairies that buy milk twice a day from thousands of farmers. EasyDairyERP starts from the dairy.

Swipe sideways to see the whole diagram →

Why generic ERPs fail the dairy industry: EasyDairyERP compared with generic ERPs
Why generic ERPs fail the dairy industryOpen full size →
Return on investment

How EasyDairyERP pays for itself

Savings come from everyday work done right: fewer errors, less leakage, less spoilage, faster payments and no hidden licence or hardware costs.

No manual entry errors

Fat and SNF go straight from the analyser into the AMCC app. Nothing is retyped, so there are no fat and SNF disputes with farmers.

No printing or SMS costs

The free Farmer Connect app delivers each milk acknowledgement within 10 seconds, which builds farmer trust.

Faster farmer payments

Village collection centre data reaches the ERP fast, so bills and payments are ready sooner.

No per-head charges

No per-employee, per-customer or per-centre charges. Add staff, centres and sales teams freely.

Our ERP never stops growing

New features and reports arrive every month, at no extra cost.

Fewer order errors

Mobile ordering by distributors and dealers means fewer mistyped orders and less billing rework.

Less leakage

Stores, inventory and vehicle tracking show where material, fuel and trips go.

Less spoilage

CCP monitoring of the cold room and pasteuriser flags problems before milk is lost.

Faster decisions

BI reports on web and mobile show trends by route, centre and team as they happen.

No hardware to buy

A dedicated cloud server leased to you, with backups in S3 buckets leased to you.

Our ERP never stops growing

New features every month

EasyDairyERP grows with your dairy. Updates arrive every month as part of your plan.

  • Monthly updates with new features and reports, at no extra cost
  • New reports on request where your dairy needs them, at no extra cost
  • CCP monitoring is live, the latest of many additions

See what is new

Pricing

Priced on your milk, not your headcount

Your plan depends on the litres of milk you handle and the data you store.

  • Unlimited users: no per-employee charges
  • No per-customer charges, however many distributors and dealers you add
  • No per-centre charges, however many collection and chilling centres you run

How pricing works

Mobile apps

An app for every role

Managers, sales teams, collection centres and farmers each get an app made for their job.

EasyDairyERP mobile dashboard

EasyDairyERP

Dashboards, approvals, orders, stores and HR on the go.

AMCC app milk capture

AMCC

Automatic milk collection with your analyser and weighing scale.

Farmer Connect app home

Farmer Connect FREE

Milk acknowledgements in 10 seconds, bills and unbilled estimates.

Chilling Center app: route-wise milk capture

Chilling Center

Chilling centre receipts and uploads that flow straight into procurement.

Your own server

Your data stays on your server

Every client gets a dedicated cloud server running the full ERP. Nothing is shared with other dairies.

  • A dedicated cloud server leased to each client, running the full ERP
  • Data security: backups in S3 buckets leased to you
  • Audit logs on every change
  • Unlimited users on your server
Technology

Built on Fortune 500 technology

The same proven building blocks used by the world’s largest companies, chosen for speed and reliability.

PostgreSQLPHPFastAPIPythonFlutter
About us

A cloud company with deep dairy roots

Easy Business Information Solutions (EasyBIS) has built EasyDairyERP since 2015. We are a cloud company: our team works across India and abroad and brings 40+ years of dairy domain expertise.

About Us

5 lakh+litres a day, for 80,000+ farmers
40+ yearsof dairy domain expertise
4mobile apps
< 8 hoursto go live

How EasyDairyERP runs a dairy day

From the first can poured at a village centre to the profit figure the next morning, every step of a dairy’s day runs in one EasyDairyERP. The sections below follow that day, with the real screens.

On this page
Morning

MorningMilk is captured at the village

At the village centre the in-charge opens the AMCC app on an Android phone connected to the milk analyser and the weight scale over USB serial or Bluetooth. The farmer is selected, fat, SNF and litres are read from the devices, and the slip is saved, billed on the phone. No DPU is required.

If there is no network, the shift is stored on the phone and uploads automatically when the network returns. The farmer sees each pouring with fat and SNF, and the unbilled estimate, in the free Farmer Connect app.

Who uses it
Centre in-chargeFarmers
Fat, SNF and litres captured
Fat, SNF and litres captured
Farmer Connect: unbilled estimates
Farmer Connect: unbilled estimates

MorningChilling centres and the plant receive it

At the chilling centre and plant docks, the Chilling Center app or the Milk Reception Desk captures each can or tanker from the analysers and scales, in layouts from one scale up to three analysers. At the plant gate the Weigh Bridge Desk records the tanker weight.

From these records, total solids are matched at every hand-over, village against chilling centre, purchase against despatch against acknowledgement, so a loss shows up the same day at the stage where it happened.

Who uses it
Dock operatorsWeighbridge operatorPlant manager
Reception dock: two analysers and a network scale
Reception dock: two analysers and a network scale
TS matching: difference and gain
TS matching: difference and gain
Day

DayThe plant processes and packs

Production runs on run plans and job cards, with recipes carrying their BOM cost. QC records every test in real time and clears batches; every batch can be traced by its batch number for FSSAI, and customers can take the Certificate of Analysis from the web.

Packing is tracked to the single pouch, with leakage, yield and weight sampling, and the mass balance and the day-close TS report close the production day.

Who uses it
ProductionQCPacking
Run plan job card
Run plan job card
Mass balance report
Mass balance report

DaySales are ordered, dispatched and billed

Orders come in on four order screens, from distributors and dealers on mobile, or as special future-dated orders. Dispatch, gate out, the DC and the GST invoice with automatic e-invoice follow; crates, freezers, receipts and credit limits are controlled on the same records.

The field force works from the EasyDairyERP app with GPS, attendance, visits and claims, and managers see outstanding and team performance on the phone.

Who uses it
SalesDispatchAccountsField force
Sales live dashboard
Sales live dashboard
Route-wise outstanding on mobile
Route-wise outstanding on mobile

DayStores, people and assets run alongside

Stores and purchase run from department request to supplier payment, with an email at every approval and stock by row, rack and bin. HRMS handles face, biometric and mobile attendance, shifts, leave on mobile and payroll with the bank file.

Assets, vehicles, the canteen and requests have their own modules, all on the same data.

IMS Weekly MRM report
IMS Weekly MRM report
Pre-salary check
Pre-salary check
Next morning

Next morningReports and mails arrive before the day starts

At day close, the trend-change reports, the day-close mails and the daily activity reports go to the people who act on them: procurement, sales, production and management. The daily P&L shows revenue, COGS and net profit for the day.

Every month, new features and reports are added to the ERP at no extra charge.

Who uses it
MDCFODepartment heads
Procurement Trend Change Report
Procurement Trend Change Report
Daily P&L
Daily P&L
New: business intelligence · Procurement

Daily Procurement and Activity Report

One report for the whole procurement day: litres, farmers and centres against the day before, re-pour checks on every milk test, centre-versus-plant differences, route kilometres and what the field staff actually did.

  • Which centres to audit for repeated re-testing of the same milk
  • Where the centre and plant quantities do not match, by shift and route
  • Which routes to shorten or merge, and which transport bills to question

See the full report →

Daily Procurement and Activity Report
New: business intelligence · Sales

Sales Trend Change Report

Compares any two days of sales and drills from the dock down to the route, customer type, product, variety, variant and each level of the sales team, with a 30-day trend on every line.

  • Which customers stopped buying yesterday and need a call today
  • Which products and variants are losing volume, and on which routes
  • Which members of the sales team need support

See the full report →

Sales Trend Change Report

Ready for the detailed tour?

Start with procurement and follow the “next stop” links through all 27 stops: every module, screen, report and app.

When you have seen enough, we are happy to show it to you live on our sample data: book a demo or call +91 94880 59495.

Continue with the full module tourEasy Procurement | Milk Purchase SystemContinue the tour →