Unlimited users; vehicle types up to 4 axles
Fleet records for any number of users and vehicles up to 4 axles.
See how →Vehicle typesUp to 4 axles
ComplianceDaily email reminders
TyresTracked by tyre ID
GPSOptional, with GPS tags
Easy Vehicle Management runs the fleet vehicle by vehicle, with unlimited users.
On this page
Overview
OverviewA vehicle’s life
Register, allocate, stay compliant, maintain and cost: the module follows each vehicle through these stages.
Vehicle management with GPS and vehicle automation suits larger fleets.
Functions on this topic
- Unlimited users; vehicle types up to 4 axles
- Vehicle management, with GPS and vehicle automation for larger fleets
Operations
OperationsAllocation, trips and drivers
Vehicles are allocated and trips managed with the vehicle trip sheet. Driver details carry a separate driver payroll, and the driver complaints system records issues.
Route costing shows what each route costs to run.
Who uses it
Transport in-chargeDriversAccounts
Functions on this topic
- Vehicle allocation; trip management; vehicle trip sheet
- Driver details with driver payroll (separate payroll); driver complaints system
- Vehicle route costing
Compliance
CompliancePermits, insurance and reminders
Monthly state permits, pollution control certificates, insurance and other permits are recorded, with daily email reminders and statutory reminders, and service permit alerts.
No permit lapses because the date was in someone’s diary.
Permits and licences sit with tyres and batteries among the key deliverables of vehicle management, and the reminders run alongside statutory reminders for the rest of the dairy.
Step by step
- Record the permit, PUC or insurance with its validity.
- The system tracks the dates.
- Daily email reminders go out before a lapse.
- Record the renewed document.
Who uses it
Transport in-charge
Functions on this topic
- Permits and licences: Monthly state permit; pollution control certificate; insurance; all other permit details
- Daily email reminders; statutory reminders
- Service permit alerts
Upkeep
UpkeepService, breakdowns, tyres, batteries and loans
Vehicle service and maintenance are logged, with the accident register and breakdowns. Tyres are mapped by tyre ID, with retreading and purchase, and batteries are tracked with purchase and service. Vehicle loans are managed.
Each cost lands on the vehicle it belongs to.
Who uses it
WorkshopTransport in-charge
Functions on this topic
- Vehicle service management; maintenance logging
- Accident register; vehicle breakdown
- Vehicle loans management
- Tyre management: Tyre retreading; tyre mapping by tyre ID; tyre purchase
- Battery purchase and service
Analysis
AnalysisReports and GPS
Vehicle and tyre transaction reports, vehicle-wise service analytics, cost analytics and vehicle summary reports show the fleet’s cost. GPS tracking is optional and needs GPS tags; GPS and all digital tracking sit in one system.
The tanker reconciliation ties transport to milk movement.
Who uses it
CFOTransport in-charge
Functions on this topic
- Vehicle and tyre transaction reports; vehicle-wise service analytics; vehicle cost analytics; other analytics; vehicle summary reports
- GPS tracking (optional; needs GPS tags); GPS and all digital trackings in one system
SpecificationsAt a glance
| Vehicles | Up to 4 axles; unlimited users |
|---|---|
| Trips | Allocation, trip sheet |
| Drivers | Details, separate payroll, complaints |
| Compliance | Permits, PUC, insurance, daily reminders |
| Upkeep | Service, breakdowns, accidents, tyres, batteries, loans |
| GPS | Optional with GPS tags |
FAQFrequently asked questions
Is GPS required?
No, it is optional and needs GPS tags.
Are drivers paid here?
Yes, with a separate driver payroll.
Do reminders go out?
Yes, daily email reminders for permits and insurance.
In detail
Every function, with a picture
16 functions, each with a screen or diagram you can click to open full size, and a link to the step-by-step guide in the Docs. Key features are marked in orange.
Every vehicle and fleet function
Vehicle allocation and more
Allocate vehicles, manage trips and keep a trip sheet for each vehicle.
See how →Vehicle service management; maintenance logging
Plan vehicle service and log every maintenance job.
See how →Driver details with driver payroll (separate payroll) and more
Driver records with their own payroll, and a system for driver complaints.
See how →Accident register; vehicle breakdown
Accidents and breakdowns are recorded for each vehicle.
See how →Permits and licences
Monthly state permit; pollution control certificate; insurance; all other permit details.
See how →Daily email reminders; statutory reminders
Daily email reminders before statutory documents expire.
See how →Vehicle and tyre transaction reports and more
Reports and analytics on vehicles, tyres, service and running cost.
See how →
Key feature
GPS tracking (optional and more
Optional vehicle GPS tracking with GPS tags, alongside all other tracking in one system.
See how →
Vehicle and transporter details
Vehicle types, vehicles and transporters set up once for routes.
See how →Interactive step-by-step guides
Keep exploring at your own pace
Every module page walks through the screens, reports and mobile apps in the same way, so you can see exactly how EasyDairyERP fits your dairy.
When you have seen enough, we are happy to show it to you live on our sample data: book a demo or call +91 94880 59495.
Next stop on the tour (21 of 27)Easy Human Resource Management SystemContinue the tour →