Key feature
AMCC mobile app
Any Android phone becomes a milk collection centre that sends quality and quantity straight to EasyDairyERP. No DPU needed.
See how →Demo · Guided tour
A complete guided tour of EasyDairyERP
Follow the milk from the village collection centre to the plant, the market and the books: 22 chapters and 475 stops, about 10 hours of material in short cards. The 137 key features are highlighted, and every card links to step-by-step guides in our Docs.
22 chapters475 stops137 key featuresMilk purchase to sales, HRMS, IoT and pouch
Chapter 01 · Procurement
Village milk collection: AMCC app and analysers
Milk is bought at the village. The AMCC app turns any Android phone into a collection centre: it reads the analyser and weight scale, bills each farmer on the spot, and syncs to the ERP even from villages without network. Demo: tap Login with the prefilled credentials.
Key feature
Supported analysers
Reads EkoMilk Ultra, Ultra Pro, Essae and Ultra DPS analysers on any Android phone.
See how →
Device connection and selection
Pick USB serial or Bluetooth analysers and weight scales, then select the devices to use.
See how →
Key feature
Farmer-wise capture and on-phone billing
Select the farmer, capture from analyser and scale, save: the pouring is billed on the phone.
See how →
Last-shift data from the ERP server
The home screen shows the last shift’s data pulled from the server.
See how →
Key feature
Offline capture and auto-sync
Collect without network; the shift uploads automatically when coverage returns.
See how →
Key feature
Automatic FAT / SNF / added water / CLR / weight
Quality and weight are captured automatically, not typed in.
See how →
Automatic data collection from village centres
Data flows automatically from village-level centres (some options need the matching hardware).
See how →
Auto upload via FTP / API with firewall
Data from VLCC equipment transfers automatically to the main server over FTP or API.
See how →
Village-level quality and quantity capture
Every farmer’s milk quality and quantity is recorded right at the village.
See how →Village collection centre management
Manage each village centre and its in-charge from the ERP.
See how →
Add Village Collection Center (VLCC / AMC)
Set up a society or village centre, its farmer group and in-charge.
See how →TAB-based automated collection centre
A tablet-based automated centre captures milk data from villages.
See how →
Key feature
Rate chart pushed from ERP to the app
Rates are set centrally and pushed to the collection apps.
See how →
Secure collection process
Captured-at-source data and automatic sync guard against losses in collection.
See how →
Chapter 02 · Procurement
Farmer Connect app
Farmers see their own pourings, unbilled estimates and bills on their phone. The app is free. Demo: log in with mobile number 0000000000 and OTP 0000.
Key feature
My Milk Pourings / unbilled estimates
Every pouring with fat and SNF, and an instant estimate of what is not yet billed.
See how →Bills and acknowledgements on mobile
Bills and pouring acknowledgements arrive on the farmer’s phone.
See how →Key feature
Free app, 10-second acknowledgements
Free for farmers; acknowledgements within 10 seconds, plus delivery notes and invoices.
See how →Chapter 03 · Procurement
Chilling centres and milk reception
At the chilling centre or plant dock, the Chilling Center app reads scales and analysers in the layout each dock needs, then consolidates and syncs village-wise. Demo: tap Login with the prefilled credentials.
Key feature
Chilling Center application
Captures data from weight scales and milk analysers at the CC.
See how →
Cow and buffalo on one screen
Dual analysers and a scale, cow and buffalo milk side by side.
See how →
Weighing-scale-only capture
Weight-only layout, including a mobile app for the weighing scale.
See how →Mobile app for chilling centre collection
CC data collection on a phone (launched May 2025).
See how →
Key feature
Chilling charges
Calculated automatically from procurement data, per tanker dispatch quantity and quality.
See how →Milk Reception Desk (Windows)
Desktop reception software for the plant dock (Windows 10, 64-bit).
See how →
Key feature
Chilling Center Sync (village-wise)
Milk weighed and sampled at the CC syncs to the ERP automatically, ready for TS matching.
See how →Chapter 04 · Procurement
Farmer master and rate charts
Register every vendor, farmer and producer once, then price their milk exactly: many rate chart types, slabs, seasons, incentives and penalties, mapped at farmer, route or vendor-type level.
Key feature
Vendor / farmer / producer master
Register vendors, farmers and producers with their centre and route.
See how →
Factors, default types and TDS
Litre/KG factors; vendor, centre, invoice, rate and milk types; TDS set-up.
See how →Key feature
Multi rate chart, multi-dimensional control
Different rate chart types assignable at farmer, route and other levels.
See how →Key feature
Rate chart types and slabs
Flat per litre, KG TSR, litre TSR, fat based, fat and SNF based, with slabs.
See how →
Assign incentive / penalty to a vendor
Assign common or vendor-specific incentives and penalties.
See how →Key feature
Advanced and slab incentive plans
Slab incentives and advanced incentive plans for procurement.
See how →
Key feature
Procurement cost simulation
Rate-chart-wise simulation and what-if analysis before you change prices.
See how →Chapter 05 · Procurement
Farmer billing, payments, deductions, loans and feed
Bills build themselves from collection data on the cycle you choose. Additions, deductions, loans, advances, feed and service charges flow into each bill; corrections are approved online; payments go out as bank files.
Key feature
Billing cycles
Daily, weekly, 10-day, fortnightly or monthly; bill configuration per vendor type.
See how →
Key feature
Additions, deductions, loans, advances, bonus
All reflected on the individual farmer bill.
See how →
Key feature
Loans and cattle feed distribution
Loans and feed issued to farmers are recovered through billing.
See how →
VLCC service charge
Generate, assign, adjust and finalise service charges for centre in-charges.
See how →
Key feature
Correction and approval (CC to dairy)
Online review and approval of corrections, with impact mails to management.
See how →
Post-bill correction tracking
Tracks AMCC corrections after billing; a mail for every CC correction.
See how →Key feature
Bank file generation
Bank upload files for all major banks, same-bank and other-bank formats.
See how →Tally XML / accounting export
XML files for Tally and other ERP interfaces, ready for audit.
See how →
Chapter 06 · Procurement
Milk transport, routes and GPS
Set up vehicles, transporters and routes, record trips, pay transport on km, litre or flat rates, and track pickups and field staff with GPS.
Vehicle, transporter and route set-up
Vehicle types, transporter accounts and rates per day, litre, km or shift.
See how →
Key feature
Vendor GPS mapping; GPS-based procurement
Pin every vendor and pickup for accurate route tracking.
See how →
Key feature
Procurement staff tasks and attendance
Field staff tasks and attendance tracked in the mobile app.
See how →Transport and RMRD safeguards comparison
Compare transport and reception figures to stop milk theft.
See how →Chapter 07 · Procurement
Quality: fat, SNF and TS matching
Quality is checked at every hand-off: village, chilling centre and plant. Total solids are matched between them, and milk is segmented by quality so you can act on it.
Key feature
High / low quality milk finder
Plant-wise HQM / LQM and quality-wise segmentation.
See how →Chapter 08 · Procurement
Procurement analytics, mobile app and BI
The Procurement Head runs the network from the phone and the BI dashboard: live trends, centre data arrival, GPS volume maps, vendor segments and dozens of comparisons. Demo: mobile 0000000000, OTP 0000.
Key feature
Centre GPS location with volume trend
Centres on a map, coloured by volume trend.
See how →
Key feature
Milk Procurement BI dashboard
Routes, societies, CCs and zones: volume, quality, rate and two-range comparison.
See how →Key feature
Daily procurement mails
Trend changes and CC purchase vs dispatch vs dairy acknowledgement, by mail.
See how →Automatic daily MIS and pilferage control
Daily MIS and difference reports flag leakage automatically.
See how →Procurement and market analysis on mobile
Trend reports on procurement and markets on the phone.
See how →Chapter 09 · Procurement
Procurement USP reports
Three reports that land in your inbox: the Daily Procurement and Activity Report, the Procurement Trend Change Report and the Market Cost Report. Real reports, names blurred.
Key feature
Daily Procurement and Activity Report
Yesterday’s procurement and field activity in one mail.
See how →Key feature
Corrections: paid more, paid less
Every first-test-to-saved correction with fat, SNF, rate and impact.
See how →Centre vs plant litres
Litres at the centre against litres received at the plant, per route.
See how →
Key feature
Routes vs km audit
Trips, pourings, GPS-linked pourings, road km, yesterday km and approved km.
See how →
Vendor and centre coverage
Coverage by plant, route and centre; started and stopped vendors.
See how →
Chapter 10 · Sales
Customers, dealers and the sales structure
Sales starts with a clean structure: organisation units, products, docks, sales points, routes, the company representative hierarchy and every customer, distributor and dealer with addresses, GPS location and credit limits. Everything later in the tour (orders, dispatch, invoices, collections and reports) reads from these masters.
Organisation units
Creates the organisation unit (company, plant or branch) that sales transactions belong to.
See how →
Key feature
Brand, product, variety and variant masters
Builds the product tree: brand, product, variety and variant (SKU). Unlimited products and users.
See how →
Marketing name and HSN mapping
Maps each product to its marketing (print) name and HSN code.
See how →
Key feature
Docks mapped to the organisation
Creates the dispatch docks and maps each to an organisation unit.
See how →
Key feature
Route master
Sets up each route: route type, name, secondary route and route configuration.
See how →
Key feature
Company representatives and reporting hierarchy
Adds company representatives (SH, MM, RSM, ZSM, ASM, ASO, SO) and their reporting hierarchy.
See how →
Other service personnel
Adds drivers, salesmen and vehicle boys with their rate and pay types.
See how →
Isolation levels for the sales hierarchy
Each level (ASO, ASM, RSM, ZSM, management) sees only its own routes and customers in the app.
See how →
Key feature
Customer master
Adds each customer with customer type, route, sales point and representative. Customer types cover distributors, dealers, institutions and other buyers.
See how →
Customer address to company representative
Assigns each customer address to the representative who looks after it.
See how →
Key feature
Customer GPS location
Stores the GPS location of each sales customer, used for delivery, maps and route-length checks.
See how →
Key feature
Distributor-to-dealer structure
Distributors bill their own dealers on mobile, with sub-billing and dealer stocks.
See how →
Key feature
Credit control and credit limits
Sets credit limits per customer with automatic stop-billing and dynamic approvals.
See how →
Customer profile and CRM
Keeps customer data and interactions in one place: profile, purchase history, buying preferences and concerns, for existing and prospective customers.
See how →
Data storage for analytics
Keeps sales data, including branding costs and distribution, ready for analysis.
See how →Chapter 11 · Sales
Rate and price lists, discounts, schemes and incentives
Dairy pricing is never one number. EasyDairyERP keeps MRP, tax and billing prices by product, customer type and customer, with approvals, then layers additions, discounts, slab and random trade discounts, free-product schemes and distributor-dealer incentives on top.
Key feature
Billing price master with approval
Sets billing price by product, customer type or individual customer, tax inclusive or exclusive, and routes changes for approval.
See how →
Key feature
Addition / discount master with slabs
Defines additions and discounts, including slab-based ones.
See how →
Key feature
Trade discount schemes
Daily, fortnightly, monthly and random trade discounts, including slab-wise trade discount.
See how →
Key feature
Free-product schemes and scheme control
Gives a free product on a billed product, with scheme settings and control.
See how →
Distributor-dealer incentives and advanced incentive plans
Slab incentives, distributor-dealer incentives and multiple billing structures.
See how →
Incentive or discount statement and incentive type-wise report
Statements of incentives and discounts by customer and by incentive type.
See how →
Key feature
Market Cost Report: pouch gross margin per variant
Gross margin per pouch variant from sales, procurement TS rate and benchmarks.
See how →Chapter 12 · Sales
Indents, orders and the sales apps
Orders come in from the desk, from the sales team in the field, and straight from customers, distributors and dealers on their phones. Four order screens, order books, quick-fill helpers, approvals and fund checks make the daily indent fast and safe.
Key feature
Open new business day
Opens the sales day, which sets the sales date for all transactions.
See how →
Anytime day closure and invoice date forwarding
Close the day whenever ready and forward invoice dates when needed.
See how →
Sales order and purchase order types and approval statuses
Configures order types and their approval statuses.
See how →
Key feature
Order books: customer and route
Order book by customer (1A) and by route (1B) for fast daily entry.
See how →
Key feature
Four order screen types
Order by crates, by SKU / pouches, by litre with crates, or by litre only; default type set in Core.
See how →Key feature
Quick-fill helpers: last bill and 10-day average
Shows last-day bill value, last bill value and the 10-day average; customer sales average for quick quantity billing.
See how →
Regular route sales, retail sales and bulk sales
Supports regular route dispatches, retail sales and bulk sales.
See how →
Bulk sales: quote, proforma invoice and invoice
Bulk sales flow from quotation to proforma invoice to invoice.
See how →
Key feature
Customer self order with live order status
Customers place their own orders on the mobile app and see live order status.
See how →Key feature
ASO approval and order deviation approvals
ASOs approve customer orders and orders that deviate from normal.
See how →
Key feature
Order locking on funds and order release
Locks customer orders based on available funds and releases them once cleared.
See how →Key feature
Distributor-to-dealer mobile billing
Distributors take dealer orders and bill dealers on mobile, with sub-billing and stocks.
See how →
Key feature
Mobile bill desk and Vehicle Bill Desk app
Mobile bill desk for customers and a mobile app for vehicle (van) billing.
See how →Mobile live billing and mobile order management reports
Live billing and order reports on mobile.
See how →Key feature
Delivery vehicle tracking for customers
Customers see the delivery vehicle on the portal and in the app.
See how →
App login and demo access
The EasyDairyERP app (Android and iOS) carries the sales views. Demo login: mobile number all zeros with OTP 0000.
See how →
Key feature
Attendance, tasks, market survey and allowances
Field staff mark attendance, work tasks, run market surveys and claim allowances.
See how →Key feature
ASO DSR entry with GPS tags
ASOs enter their daily sales report with GPS tags on each visit.
See how →Key feature
Sales force live GPS tracking
Live GPS tracking of the team, with continuous background location logging initiated by HR.
See how →
Review meeting and KPA screens
Daily, weekly and monthly review screens for customers and representatives.
See how →ASO / route-wise sales and transaction reports on mobile
Route and ASO-level sales and transaction reports in the app.
See how →GPS tracking for every mobile user
GPS tracking of mobile users is included by default in all plans, for sales and procurement.
See how →Chapter 13 · Distribution
Dispatch, route and vehicle sales, and crates
Once orders are in, the dispatch desk generates POs, picks the dock, vehicle, driver and salesman, prints the dispatch chart, and security checks crates at gate out and gate in. Route trips, delivery routes, vehicle boy payments, transport charges and crate balances close the loop.
Key feature
Generate PO and prepare dispatch
Generates the PO from orders and prepares dispatch: dock, vehicle, driver and salesman.
See how →Key feature
Dispatch chart (DC) and acknowledgements
Prints the dispatch chart, DC customer invoices, and invoice and route acknowledgements.
See how →
Key feature
Sales bill weight vs weighbridge matching
Matches sales pouch weight against weighbridge weight.
See how →
Key feature
Gate out with crate check against DC
Security records gate out and checks crates against the DC.
See how →
Crate types and product to crate
Returnable and non-returnable crate types, and how many units of each product fit a crate.
See how →
Key feature
Crate management and crate receipts
Tracks crates issued and received per customer, with crate receipts at the cashier.
See how →
Secondary transport charges and outward transport costing
Calculates secondary and outward transport charges and billing.
See how →
Key feature
Route length vs planned km
Daily Sales and Activity Report: road km dock to every invoiced customer and back, against planned km, with customers lacking GPS listed.
See how →Chapter 14 · Sales finance
Invoicing, GST, collections, outstanding and returns
The money side of sales: invoices with e-invoice IRN and e-way bills, GST reports including GSTR-1, receipts by cash, UPI, cheque and bank, bank statement upload, outstanding by route and customer type, ledgers, sales returns with QC, cancellations and Tally export.
Key feature
Invoice generation and printing
Generates DC customer invoices and invoice acknowledgements.
See how →
Inter-state and intra-state tax billing
Bills inter-state and intra-state with the right tax.
See how →Key feature
E-invoice automatic API, JSON and IRN upload
Creates e-invoices through the automatic API, or exports e-invoice JSON and uploads the IRN.
See how →
Key feature
Cashier receipts: cash, UPI, cheque, net banking, DD
Records deposit, amount and crate receipts by cash, UPI, cheque, DD or net banking, including cheque handling.
See how →Key feature
Bank statement upload for receipts
Uploads the bank statement to post amount receipts.
See how →Key feature
Customer ledger and transaction report
Customer ledger, party ledger and customer transaction report.
See how →Customer amount transaction report (incl. last 30 days)
Amount transactions per customer, including the last 30 days.
See how →
Customer type-wise and customer-wise outstanding
Outstanding by customer type and by customer.
See how →Realisation reports date-wise and route-wise
Realisation date-wise and advanced route-wise realisation.
See how →
Key feature
Sales return with QC check
Records a sales return and sends it through a QC check.
See how →Chapter 15 · Sales BI
Sales BI, dashboards and USP reports
This is where management sees the business: live dashboards, route and customer comparisons, variant trends, and the two daily USP reports, the Sales Trend Change Report and the Daily Sales and Activity Report, delivered by mail every morning. They help the sales team focus on customers and help management assess the sales team.
Key feature
Sales comparison route-wise and customer-wise
Compares sales route by route and customer by customer.
See how →
Product performance and trend reports
Product performance; trend reports sales-wise and route / ASO-wise; ledger and summary reports.
See how →
Key feature
Sales and marketing dashboard on mobile
Two-screen sales dashboard with year-on-year view.
See how →
Product volume monthly trend and daily analysis
Monthly trend and daily analysis of product volume.
See how →
Key feature
Team mate and company rep performance
Daily and monthly performance per team mate and each rep’s customer performance; day vs day, day vs range and range vs range with sorting.
See how →
Monthly and weekly team review
Marketing staff monthly and weekly review with sales comparison.
See how →
Key feature
Route-wise volume trend maps (GPS trend map)
Route volume trends on a map with average trends.
See how →
Key feature
Dock-wise comparison and 30-day chart
Compares two days dock by dock, with the last 30 days and last 10 days charted.
See how →
Route-wise and customer type-wise change
Increase and reduction in volume by route and by customer type.
See how →Key feature
Product, variety and variant change
Increase and reduction by product, variety and variant, with product-wise customer detail.
See how →
Key feature
Hierarchy views: ASO, ASM, RSM, ZSM, MM, SH
The same change report by each level of the sales hierarchy.
See how →Key feature
Daily tiles
Litres sold, products kg, sales value, routes billed, customers billed, new accounts, field visits and hierarchy not reported, each against the previous day.
See how →Key feature
Route-wise sales with the full hierarchy
Each route with vehicle salesperson, SO, ASO, ASM, RSM, ZSM, MM and SH, customers, litres, products, value and change vs previous day.
See how →Route length, GPS coverage and customers not on the map
Road km against planned km per route, listing customers with no or doubtful GPS.
See how →
Key feature
New accounts
New customers with type, creator, created time and first-day litres and value.
See how →Key feature
Field activity by person
Per person: punch-in and out, hours on duty, claimed km vs road route along the GPS path, GPS beats, longest silence, routes in charge, and every visit (first visit, second visit, meeting, retailer, dealer) with outlet, contact and discussion.
See how →Key feature
Day close mail automation (basic and advanced customer monitor)
Day closing report emailed at day close, basic and advanced.
See how →Key feature
Overall trend alerts: sales, payments and crates
Prioritised alerts on sales, payments and crates with drill-downs.
See how →
Date-based and month-based volume trend; S&M team volume trend
Sales volume trend by date and month, and team monthly and daily volume trend.
See how →Key feature
Sales BI dashboard and statement filters
BI dashboard on sales with filtered statements.
See how →
Market Cost Report: pouch sales by depot group
Pouch sales by depot group with average litres per day.
See how →Key feature
Market Cost Report: S&M expenses route-wise and 13-month trend
Sales and marketing expenses route-wise, route blocks and a 13-month average-per-day trend.
See how →General sales screens and reports
A wide set of standard sales screens and reports alongside the BI views.
See how →
Sales volume trend maps for routes and field force
Route and field-force volume trends drawn on maps.
See how →Multi-year data with instant access
Years of sales and invoices stay available for customer analysis.
See how →Chapter 16 · Plant
Plant: reception, TS matching, production, packing and quality
Milk arriving at the plant is weighed, tested and matched for total solids against what the villages sent. Production then runs on recipes, run plans and batches, packing is tracked pouch by pouch, and QC releases every batch with full FSSAI traceability.
Bulk arrivals; QC test and production acceptance
Bulk milk tankers arriving at the plant are QC-tested and accepted into production.
See how →Key feature
Weighbridge integration and Weigh Bridge Desk (Windows)
The Weigh Bridge Desk for Windows records every vehicle in and out of the plant and passes the weights straight to the ERP.
See how →Weighbridge Reports 01 and 02
Weighbridge reports list every vehicle weighing by material, date and direction.
See how →
Material balance cross-check with weighbridge
Material balances are cross-checked against weighbridge weights so gaps show up early.
See how →Weighbridge image storage proofs for all materials
A photo is stored with each weighbridge entry as proof for every material.
See how →
Production day-close TS report by email; TS mail automation
At day close, the TS report is mailed automatically to the people who need it.
See how →Key feature
Village-to-plant daily milk solids matching
Fat and SNF sent from the villages are matched every day against what the plant received.
See how →
Across-plant daily solids matching; plant-level TS MIS with multiple plant control
Daily solids matching across plants, with a plant-level TS MIS for groups that run several plants.
See how →
Procurement-to-sales TS matching
Total solids are tracked from procurement through production to sales in one chain.
See how →MIS & PAN Operations TS matching
MIS operations report; MIS kg TS across procurement, production and dispatch.
See how →
Day-wise TS Matching Report
Day-by-day view of TS received, used and despatched, with the difference for each day.
See how →TS Matching Reports 1 and 2; TS MIS Report
Standard TS matching and TS MIS reports showing fat, SNF and TS at every stage.
See how →Milk total solids management; configurable TS calculations
TS calculations can be configured to match the way your dairy measures solids.
See how →
Key feature
Recipe management and ingredient utilisation reports
Recipes define the ingredients for each product, and reports show how much was actually used.
See how →
Recipe master; BOM cost of the recipe; recipe costing & BOM
A bill of materials for every recipe, with its cost worked out from current material prices.
See how →
Run Plan; Run Plan In; Run Plan Out 1 and 2; Multiple Run Plan Job Card
Plan each production run, record what goes in and comes out, and issue job cards for several runs.
See how →
Batch master
Each production batch gets a record that later logs, QC results and traceability link to.
See how →
Batch tracking advanced (IoT from machines)
Machine parameters are logged automatically against the batch through IoT.
See how →Batch-wise equipment usage recording
Records which equipment each batch used, for maintenance monitoring.
See how →Material balances and batch configurations; Mass Balance Report
The Mass Balance Report checks that inputs and outputs balance for each batch.
See how →
Variety-wise Production Details
Production quantities by product variety for any date range.
See how →
Silo to FG to MCR to dispatch stock visibility
Stock is visible at every point: silo, finished goods, cold room and dispatch.
See how →
Store stock and production area stock management
Separate stock for stores and for the production floor, each kept up to date.
See how →
FG stock correction; internal (SFG) stock correction reports
Approved corrections for finished and semi-finished stock, with a report of every change.
See how →Stock transfer updation improvements
Stock moved between locations is updated on both sides in one step.
See how →
Key feature
Single pouch tracking incl. leakages and flush milk
Every pouch is accounted for, including leaked pouches and flush milk.
See how →
Pouch packing machine pouch input entry
Pouch counts from the packing machine are entered against the run; this needs additional hardware.
See how →
Packing pouch yield / milk pouch yield
Pouch yield shows how much milk went into how many pouches.
See how →Pouch-wise production-to-sale matching; sales pouch to production stock
Pouches produced are matched against pouches sold, so stock gaps are visible.
See how →Log the handling loss
Handling losses are recorded with a reason, so they are measured instead of guessed.
See how →Cost control: utility consumption
Records utility use such as firewood for the boiler against production.
See how →Quality of incoming / outgoing milk and products
Records all material quality with parameters, incl. inter- and intra-company transfers.
See how →
Real-time QC entry for batch clearance
QC results are entered as tests finish, so batches are cleared without waiting.
See how →Live batch result; live batch results on web (dynamic publishing)
Batch results are published live on the web as soon as they are approved.
See how →QC team activity sheet and quality acknowledgements
QC staff log their activities, and quality acknowledgements are recorded.
See how →Key feature
Batch traceability
Instant batch traceability for FSSAI; batch number-wise traceability; Traceability Reports 01-03.
See how →Certificate of Analysis on web
Customers can download the Certificate of Analysis for a batch from the web.
See how →Quality: record all logs in the system
Every quality log is kept in the ERP instead of on paper.
See how →Food Safety Management (FSMS)
Food safety management records kept alongside QC; complete FSMS integration in the Enterprise edition.
See how →Chapter 17 · IoT
IoT: CCP monitoring and pouch weight
CCP monitoring is live. An IoT gateway reads pasteuriser temperature and FDV cut-off straight from the line, and weight scales on the packing heads log pouch weights, so deviations show up hour by hour.
Key feature
IoT CCP data logging: pasteuriser temperature and FDV cut-off
An IoT gateway logs pasteuriser temperature and FDV cut-off from the line; Enterprise edition on an on-premise server.
See how →
CCP monitoring is live
CCP readings appear on screen live, so deviations are seen as they happen.
See how →IoT integration for real-time CCP monitoring ‘Now Live’
CCP monitoring is part of EasyDairyERP, not a separate system.
See how →Multi-year storage on premise server
Several years of IoT readings are stored on your own server (Enterprise).
See how →
Key feature
Pouch Weight Monitoring Deviation Analysis
Pouch weights against target, with every deviation analysed.
See how →
Key feature
Hourly Pouch Weight Deviation Report
Hour-by-hour pouch weight deviations for each packing head.
See how →Pouch weight logging
Weight scales on the packing line log pouch weights automatically (Enterprise).
See how →Key feature
One weight scale per 2 heads
Head performance, shift-wise packing performance, weight variation for metrology.
See how →Weight scale weight sampling
Sampled weights help control excess fill and keep pouches accurate.
See how →Chapter 18 · Stores
Stores, purchase and inventory
From a department request to the supplier payment: quotes, multi-level PO approval, gate in, pre-check, GRN, QC, invoice and accounts approval, with stock by godown, rack and bin and monthly consumption and value reports.
Key feature
Department-wise material request and approval
User material request (department-wise); department-wise approval; material request, approvals and issue management.
See how →
Store manager approval process
The store manager approves requests before material is issued.
See how →
Key feature
Purchase order request and multi-level PO approval
Raise a PO request and send it through as many approval levels as you set.
See how →
Quote preparation, capture, review and approval
Preparation of quote; quote capturing; quotation review and approval; quote storage.
See how →
Prepare PO; PO vs quotation review; PO release and payment status
Prepare the PO, check it against the quote, release it and track its payment status.
See how →
Key feature
Gate in / pre-check / GRN
Receive GRN; cross-check GRN and quotation; Inward GRN screen; PO | Gate In | Pre Check | Stock Move | Invoice.
See how →
QC of received goods; quality rejection
Goods received are QC-checked, and rejected material is recorded.
See how →
Returnable / non-returnable process
Gate passes for returnable and non-returnable material are tracked until they close.
See how →Email for every approval; accounts approval
An email goes out at every approval step, including the accounts approval.
See how →
Payment processing, approval and payment detail sending
Advance and invoice payment generated on approval; automatic mail after final payment approval.
See how →Supplier credit note approval; supplier outstanding correction
Supplier credit notes are approved and outstanding balances corrected with a record of each change.
See how →
Department-wise budget allocation
Set a purchase budget for each department and follow spending against it.
See how →
Department-wise material utilisation / GS utilisation costs
How much material each department used, and what it cost.
See how →Stock and consumption monthly reports; monthly material consumption analysis
Monthly stock and consumption reports show usage trends by material.
See how →Stock statement; stock correction / direct stock update
Stock statement for any store, with approved stock corrections.
See how →
Custom stock reports with tuning
Stock reports can be shaped to the columns and filters you need.
See how →Invoice and document storage
Invoice storage and retrieval; store all incoming docs (DC, invoice); bills, service, contracts; bill storage.
See how →Material dispatch to CCs and billing
Material sent to chilling centres is dispatched and billed from stores.
See how →
Row / rack / bin storage; multiple godowns / warehouses
Every item has a place down to row, rack and bin, across several godowns.
See how →Stock transfer; bar code based logging and retrieval; accounts reporting
Transfer stock between stores and find items by bar code, with entries flowing to accounts.
See how →Stores app: stock, prices, consumption patterns; request / approve on mobile
Check stock, prices and consumption, and raise or approve requests, on the mobile app.
See how →
IMS masters and settings
Set up goods and services, suppliers, store locations down to bin, and quote approval statuses.
See how →
Goods & services purchase workflow; GS request / department issue / quote request workflow
One workflow from goods and services request through department issue and quote request.
See how →Store management reporting and oversight
Payment approval process; financial reports; goods-wise utilisation; overall financial oversight.
See how →Chapter 19 · HRMS
HRMS, attendance, payroll and canteen
Employees punch in by face recognition, biometrics or the mobile app, request leave and permissions on the phone, and payroll runs with statutory forms, canteen deductions and a direct bank payment file.
HRMS basics; payroll processing
Employee records, attendance and payroll processing in one module.
See how →Remote attendance by photo logging
Staff in the field mark attendance with a photo from the mobile app.
See how →Key feature
Face-reading / multi-face recognition punch in / out
Punch in and out by face recognition, including several faces at once.
See how →
Key feature
Biometric attendance synchronisation automated; live biometrics integration
Biometric devices sync attendance into the ERP automatically.
See how →Shift rotation; shift change handling; live automatic attendance & shift management
Shift rotations and changes are handled, and attendance follows the shift automatically.
See how →
Key feature
Mobile leave, OD, permission and comp-off requests and approvals
Employees request leave, OD, permission and comp-off on mobile, and managers approve there.
See how →
IT calculations, TDS and deductions; TDS & tax planner
Income tax, TDS and other deductions are calculated in payroll, with a tax planner.
See how →
Key feature
Form 12 muster file; Form 15 wage period report; Form B register of wages
Statutory muster, wage-period and wage-register forms are produced from payroll data.
See how →
Salary report; PF reports; ESI reports; statutory reports
Salary, PF, ESI and other statutory reports straight from payroll.
See how →Key feature
Direct bank payment file generation
Salary bank files are generated for direct upload to the bank.
See how →
Employee type, new employee, employee master
Set up employee types and add new employees to the master.
See how →Mobile app for all employees to access stores and HRMS
Every employee can use the mobile app for HRMS and stores requests.
See how →Workforce & admin management
Live attendance, shift management and field-force task allocation with GPS.
See how →Food management and consumption tracking by user
Canteen meals (breakfast, lunch, dinner) are logged per employee.
See how →Key feature
Automatic salary deduction via HRMS
Canteen and other deductions flow into salary automatically.
See how →Canteen billing and management; canteen screen
Bill and manage the canteen from its own screen.
See how →Chapter 20 · Finance
Accounts, finance and daily P&L
Every transaction from every module flows into accounts. Management sees a daily P&L with KPIs, revenue by channel and SKU, cash flow and receivables ageing, backed by chart of accounts, journals, ledgers and multi-year audit logs.
Key feature
Key daily KPIs
Total revenue, COGS, gross profit, OPEX, net profit / loss, gross margin %, net margin %, cash received.
See how →
Revenue by channel; top 10 SKUs by revenue with drill into SKU P/L; channel table
Revenue by channel and top SKUs, with a drill-down into each SKU’s P&L.
See how →Cash in / cash out / net cash flow; receivables ageing (0-30 to 90+); top 10 receipts of the day
Daily cash in, cash out and net cash flow, with receivables ageing and the day’s top receipts.
See how →
Key feature
Daily P&L dashboard
Revenue vs COGS vs net profit (7 / 30 days); sparklines; date range selector.
See how →
P&L filters and actions
Date; branch / region / company entity; channel; product category / SKU; currency; refresh, export PDF, schedule email.
See how →
P&L details: income and expense accounts for the month
Month’s income and expense accounts behind the P&L.
See how →
FRS screens
Profit & loss report, net profit, income, expenses; asset; chart of account; liabilities; revenue; day-wise FIS report.
See how →
Key feature
Journal entry; accounting integration for all transactions
Transactions from every module post to accounts; journal entries for the rest.
See how →
Document storage
Keep bills, contracts and other documents with the transaction they belong to.
See how →
Key feature
Audit logs; multi-year data with audit log for statutory audit
Several years of data with an audit log for statutory audit.
See how →
Drill-down purchase, sales and material reports
Drill down from totals to the purchase, sales and material entries behind them.
See how →Multiple years data with instant access; store all invoices over multiple years; multi-year customer and vendor analysis
Years of invoices stay instantly accessible for customer and vendor analysis.
See how →Chapter 21 · Assets and fleet
Assets, vehicles, CRM, requests and visitors
The rest of the back office in the same system: AMCU and plant assets with service and running-hour reminders, the fleet from trips to tyres, customer history, a request desk and the gate log for visitors.
Electronic assets: computers, AMCU parts, milk analysers, DPUs
Distribution of assets to milk centres.
See how →
Electric and electronic assets across locations incl. village collection centres
Keep a register of electric and electronic assets at every location, down to village centres.
See how →Change, service, cleaning and warranty management
Record changes, service, cleaning and warranty for each asset.
See how →Service visit logging; service manpower and TA & DA; service costing
Log service visits with staff, travel allowances and the cost of each visit.
See how →GPS-based service logging; data-fail analysis; service recommendation apps
Service visits are GPS-logged on mobile, and data failures are analysed to suggest service.
See how →AMCU equipment service logs and visit logging via mobile app
Field staff log AMCU service visits on the mobile app.
See how →Key feature
Machinery / equipment records with running hours, EB readings and maintenance records
Each machine has records of running hours, EB readings and maintenance.
See how →Key feature
Asset-wise running hour monitoring; running-hour service reminders
Running hours are tracked per asset, with service reminders when they are due.
See how →Asset location maintenance logs and service cost provisions
Maintenance logs by location, with provisions for service costs.
See how →Project / utility / maintenance consumption of materials separation
Material used for projects, utilities and maintenance is kept separate.
See how →Complaint request and service material history
Each complaint keeps its history of service and the material used.
See how →
Asset tracking; maintenance scheduling
Know where each asset is and when its next maintenance is due.
See how →
Unlimited users; vehicle types up to 4 axles
Fleet records for any number of users and vehicles up to 4 axles.
See how →Vehicle allocation; trip management; vehicle trip sheet
Allocate vehicles, manage trips and keep a trip sheet for each vehicle.
See how →
Vehicle service management; maintenance logging
Plan vehicle service and log every maintenance job.
See how →Driver details with driver payroll (separate payroll); driver complaints system
Driver records with their own payroll, and a system for driver complaints.
See how →Accident register; vehicle breakdown
Accidents and breakdowns are recorded for each vehicle.
See how →Permits and licences
Monthly state permit; pollution control certificate; insurance; all other permit details.
See how →Daily email reminders; statutory reminders
Daily email reminders before statutory documents expire.
See how →Vehicle and tyre transaction reports; vehicle-wise service analytics; vehicle cost analytics; other analytics; vehicle summary reports
Reports and analytics on vehicles, tyres, service and running cost.
See how →Key feature
GPS tracking (optional; needs GPS tags); GPS and all digital trackings in one system
Optional vehicle GPS tracking with GPS tags, alongside all other tracking in one system.
See how →
Customer data across channels
Website, telephone, live chat, direct mail, marketing materials.
See how →
Customer profile: personal info, purchase history, buying preferences, concerns
Existing and prospective.
See how →Request raising, help and answers
Staff raise requests, get help and see the answers in one place.
See how →
Gate log for visitors and transport with security dashboard
Visitors and vehicles are logged at the gate, with a dashboard for security.
See how →Chapter 22 · Platform
Platform, MIS, user roles and technology
What runs under every module: logins with organisation and approval roles, mobile approvals and chat, automatic daily MIS, multiple companies and org units, offline field apps, analyser and IoT integration, exports and APIs, a dedicated cloud server with S3 backups, and monthly updates at no extra cost.
No per-employee, per-customer or per-centre charges
Pricing does not depend on how many employees, customers or centres you add.
See how →
Monthly updates with new features and reports at no extra update charge
New features and reports arrive every month at no extra cost.
See how →
Data security (MD / CEO deliverable)
Data security is part of what we deliver to the MD and CEO.
See how →Key feature
Mobile-based approval system
Approvals across modules can be given from the mobile app.
See how →Automatic daily MIS; data consolidation on a single screen; top-10 BI data in one click
Daily MIS is built automatically and consolidated on one screen, with top-10 BI views in a click.
See how →Monthly statutory / GST / software updates (cloud); yearly (on-prem)
Statutory, GST and software updates monthly on cloud, yearly on-premise.
See how →
Key feature
Multiple ORG units / companies in one place
Several org units and companies are run from one login.
See how →Consolidated sales report across org units; multi-company comparison
Sales consolidated across org units, with companies compared side by side.
See how →Multi-plant and multi-branch capability (Enterprise)
Run several plants and branches in one system (Enterprise).
See how →
One system: web, mobile, desktop and devices
EasyDairyERP is one ERP built only for Indian dairies.
See how →
Key feature
Technology stack
EasyDairyERP is built on PostgreSQL, PHP, FastAPI, Python and Flutter: cutting-edge technology also used by Fortune 500 companies.
See how →
Built by dairy and technology experts
EasyBIS (Easy Business Information Solutions) has built EasyDairyERP for Indian dairies since 2015.
See how →
Key feature
A dedicated cloud server for every client
Every client runs EasyDairyERP on their own dedicated cloud server.
See how →
Key feature
Backups in S3 buckets leased to you
Backups of your EasyDairyERP database are kept in S3 buckets leased to the client.
See how →Security and encrypted data
On the cloud plan, data is encrypted and stored on secured servers.
See how →Logins, organisations and approval roles
Each employee logs in with their own mail ID and password.
See how →
The EasyDairyERP app on Android and iOS
The main EasyDairyERP app runs on Android phones and on iPhone and iPad.
See how →Exports, report mails, bank files and APIs
Tally XML exports, scheduled report mails, bank files and APIs connect EasyDairyERP to other systems.
See how →Windows desktop apps
Windows apps for the milk reception desk, weighbridge and chilling centre or AMCU.
See how →
Documentation / knowledge base
System overview, workflow PDFs and how-to guides for every module in the Docs.
See how →Explore features in depth
Each feature has its own page with sample-data screens, a short explainer and FAQs.
Milk analyser integration: EkoMilk and Essae →Farmer payment bank files →Milk pilferage control →FSSAI food safety and traceability →AI invoice processing for dairy purchase →Milk tanker fleet management →Milk crate tracking →GST e-invoice, e-way bill and GSTR-1 →Mass balance, total solids and yield →Payroll with PF, ESI and statutory forms →Factory canteen token system →Field staff app →Milk Reception Desk software →Chilling centre pilferage control report →
Book your live demo
Seen enough of the tour? We will show it to you live on our sample data, starting with what matters most to your dairy. Call +91 94880 59495, write to info@easybis.in or use the contact form.
Keep exploring at your own pace
Every module page walks through the screens, reports and mobile apps in the same way, so you can see exactly how EasyDairyERP fits your dairy.
When you have seen enough, we are happy to show it to you live on our sample data: book a demo or call +91 94880 59495.
Continue with the full module tourEasy Procurement | Milk Purchase SystemContinue the tour →