HRMS basics; payroll processing
Employee records, attendance and payroll processing in one module.
See how →Module · HRMS and payroll
Easy Human Resource Management System
Attendance from face recognition, biometrics, or the mobile app; shifts, leave and approvals on mobile; and payroll with statutory forms, PF, ESI and a direct bank file.
Face, biometric and mobile attendanceStatutory formsBank payment file
AttendanceFace, biometric, mobile, photo
ShiftsRotation and changes, live
ApprovalsLeave, OD, permission, comp-off on mobile
PayrollStatutory forms and bank file
Easy Human Resource Management System runs attendance, shifts, leave and payroll for every employee of the dairy, from the plant floor to the field force. Each function is explained below.
On this page
Overview
From punch-in to payslipSet-up
Employees, employee types and departmentsAttendance
Face recognition, biometrics, the IN-OUT app and remote photo attendanceShifts, leave and approvals on mobilePayroll
Pre-salary check, IT, TDS and the bank fileStatutory forms and reportsPeople
Recruitment and appraisalMore
At a glanceEvery function, with a pictureFrequently asked questionsOverview
OverviewFrom punch-in to payslip
The HR cycle runs from attendance, through shifts and leave, to the pre-salary check, statutory reports and the bank payment file. Every employee also has the mobile app for HRMS and stores.
Workforce and admin management covers live attendance, employee shift management and field force tracking with GPS task allocation.
Functions on this topic
- HRMS basics; payroll processing
- Workforce & admin management: Live attendance, employee shift management, field force tracking with GPS task allocation
- Human resources and payroll, available as a module
Set-up
Set-upEmployees, employee types and departments
Employees are set up by organisation and employee type: in HRMS, select the organisation and the employee type, then add departments and employees under Settings with their mandatory details.
The employee master is the record every attendance entry, leave request and payslip refers to.
Step by step
- Sign in and open HRMS.
- Select the organisation and the employee type.
- Settings → Department → Add New.
- Settings → Employee → Add New: fill the mandatory details.
Who uses it
HR administrator
Functions on this topic
- Employee type, new employee, employee master (docs)
Attendance
AttendanceFace recognition, biometrics, the IN-OUT app and remote photo attendance
Attendance comes from several sources: face-reading and multi-face recognition punch in and out, automated biometric attendance synchronisation with live biometric integration, the IN-OUT mobile app, and remote attendance by photo logging for staff away from the plant. Time and attendance can also come from your attendance devices.
Field staff punch in under Task & Attendance in the EasyDairyERP app with a selfie and the odometer reading.
Who uses it
All employeesHRSupervisors
Functions on this topic
- Time and attendance from your attendance devices
- Remote attendance by photo logging
- Face-reading / multi-face recognition punch in / out
- IN – OUT mobile app
- Biometric attendance synchronisation automated; live biometrics integration
AttendanceShifts, leave and approvals on mobile
Shift rotation and shift change handling run with live automatic attendance and shift management. Leave is managed in the system.
Leave, OD, permission and comp-off are requested and approved on mobile, so a supervisor approves from the floor.
Who uses it
EmployeesSupervisorsHR
Functions on this topic
- Shift rotation; shift change handling; live automatic attendance & shift management
- Leave management
- Mobile leave, OD, permission and comp-off requests and approvals
- Mobile app for all employees to access stores and HRMS
Payroll
PayrollPre-salary check, IT, TDS and the bank file
Before salaries are released, the pre-salary check shows the deductions and is approved. IT calculations, TDS and deductions are handled, with a TDS and tax planner.
A direct bank payment file is generated for the salary transfer.
Step by step
- Review deductions in the pre-salary check.
- Approve.
- Generate the bank payment file.
Who uses it
HRAccounts
Functions on this topic
- IT calculations, TDS and deductions; TDS & tax planner
- Direct bank payment file generation
PayrollStatutory forms and reports
Form 12 muster file, Form 15 wage period report and Form B register of wages are produced, with the salary report, PF reports, ESI reports and other statutory reports.
They come from the same attendance and payroll data, so the forms match the payslips.
Who uses it
HRCompliance
Functions on this topic
- Form 12 muster file; Form 15 wage period report; Form B register of wages
- Salary report; PF reports; ESI reports; statutory reports
People
PeopleRecruitment and appraisal
Recruitment and appraisal management are part of the HRMS.
They keep the employee’s record in one place from joining onwards.
Recruitment and appraisal use the same employee record as attendance and payroll, so the history from joining to appraisal stays in one place.
Who uses it
HRManagers
Functions on this topic
- Recruitment
- Appraisal management
SpecificationsAt a glance
| Attendance | Face recognition, biometric sync, IN-OUT app, remote photo, attendance devices |
|---|---|
| Shifts | Rotation and change handling |
| Mobile | Leave, OD, permission, comp-off requests and approvals |
| Payroll | IT, TDS, deductions, pre-salary check, bank payment file |
| Statutory | Form 12, Form 15, Form B, salary, PF, ESI |
FAQFrequently asked questions
Which attendance methods are supported?
Face recognition, biometric synchronisation, the IN-OUT mobile app, remote photo logging and your attendance devices.
Can leave be approved on mobile?
Yes: leave, OD, permission and comp-off.
Is the bank file generated?
Yes, a direct bank payment file.
Are canteen deductions included?
Yes, canteen consumption is deducted from salary through HRMS.
In detail
Every function, with a picture
23 functions, each with a screen or diagram you can click to open full size, and a link to the step-by-step guide in the Docs. Key features are marked in orange.
Every HRMS and payroll function
Remote attendance by photo logging
Staff in the field mark attendance with a photo from the mobile app.
See how →
Key feature
Face-reading / multi-face recognition punch in / out
Punch in and out by face recognition, including several faces at once.
See how →Key feature
Biometric attendance synchronisation automated and more
Biometric devices sync attendance into the ERP automatically.
See how →Shift rotation and more
Shift rotations and changes are handled, and attendance follows the shift automatically.
See how →Key feature
Mobile leave, OD, permission and comp-off requests and approvals
Employees request leave, OD, permission and comp-off on mobile, and managers approve there.
See how →IT calculations, TDS and deductions and more
Income tax, TDS and other deductions are calculated in payroll, with a tax planner.
See how →Key feature
Form 12 muster file and more
Statutory muster, wage-period and wage-register forms are produced from payroll data.
See how →Key feature
Direct bank payment file generation
Salary bank files are generated for direct upload to the bank.
See how →
Employee type, new employee, employee master
Set up employee types and add new employees to the master.
See how →Mobile app for all employees to access stores and HRMS
Every employee can use the mobile app for HRMS and stores requests.
See how →Workforce & admin management
Live attendance, shift management and field-force task allocation with GPS.
See how →Set-up and daily use, step by step
Key feature
Employee wizard
Add New opens tabs for employee details, address, contact, personal details, Aadhaar and PAN, and ESI/PF applicability.
See how →Departments, designations and shifts
Settings holds Department, Sub Department, Designation, Shift and Employee Type masters.
See how →
Attendance privileges and encashables
Per employee: primary department, other privileges, whether attendance is required, and encashable heads.
See how →Key feature
Field staff punch-in with selfie
Task & Attendance: Punch IN with a selfie and odometer reading, then the day's tasks.
See how →Tasks, activities and punch-out
Log activities against customers or leads, then punch out with a selfie and run km.
See how →Pre-salary deductions
Canteen, advances and other deductions are reviewed before salary is approved.
See how →Interactive step-by-step guides
Keep exploring at your own pace
Every module page walks through the screens, reports and mobile apps in the same way, so you can see exactly how EasyDairyERP fits your dairy.
When you have seen enough, we are happy to show it to you live on our sample data: book a demo or call +91 94880 59495.
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