Procurement Screens

Season-wise rate chart control

Rate charts can change with the season, each with its own start and end date.

Rate chart mapping

Fat / SNF rate; rate chart details; vendor-to-rate-chart, vendor type and vendor (route-wise) mapping.

Incentive / penalty charts

Add incentive or penalty chart; assign common or to a vendor.

Bulk upload of additions and deductions

Upload additions and deductions for many vendors at once instead of entering them one by one.

Advanced and slab incentive plans, loans, feed distribution

Slab-based incentives, loans and feed given to farmers, all recovered through the milk bill.

Farmer credit limit

Credit limit for farmer for feed billing, loans, cash-based sale.

Hourly automatic bill (draft billing display)

A draft bill is worked out automatically every hour, so the figures can be checked before the final run.

On-demand manual billing

Run a bill for any plant, route, centre or vendor whenever it is needed.

Bill printing customisation

Choose what the printed milk bill shows and how it is laid out.

Service charges for procurement in-charge (VLCC service charge)

Generate service charges; assign VLCC service charge to vendors; process, adjust and finalise service charge.

Plant or centre invoice

How-to: add plant or centre invoice to vendor.

Correction and approval (CC to main dairy)

Online review and approval, with impact mails to management.

Post-bill correction tracking and mails

AMCC correction impact tracking after bill process; CC correction mail for every correction.

Tally XML / accounting export / other ERP interface

XML files to upload in Tally for audit.

Farmer direct payment

Pay farmers directly from the bill run, with the bank file generated for upload.

Vendor ledgers

A running ledger for each vendor with bills, payments, advances and deductions.

Paid / unpaid and consolidated reports

See which bills are paid and which are pending, per vendor or consolidated.

Farmer rating

Enhanced farmer loyalty, fair pricing strategies.

Procurement factors, default types and TDS set-up

Litre/KG factors; vendor, centre, invoice, rate, milk types; TDS.

Can management

Can management; Milk Can Stock Report; route and can number settings.

TS excess handling

Total solids above the expected level are handled by rule rather than by hand.

Landing cost module

Accurate cost tracking.

Detailed costing report

Milk cost broken down by component for each plant, centre and route.

Integrated payments

Automated farmer and customer payment integration.

Tanker transport screen

Each tanker trip with vehicle, route, quantity and timings on one screen.

Vehicle, transporter and route set-up

How-to: add vehicle and transporter details, route details, assign transporter to vehicles; route inward vehicle master (vehicle type, transporter account, rate per day / litre / KM / shift).

Trip entry for inward vehicle

Record every inward vehicle trip from the centres to the plant.

Inward vehicle payment and inward cost finalisation

Transporter bills are worked out from the trips and finalised as inward cost.

Dispatch entry

Record milk dispatched from the chilling centre to the plant.

Schedule time vs dumping time analytics; Dumping Time Report

Compare when each vehicle was due with when the milk was actually dumped.

Procurement vendor GPS mapping / location updation; GPS-based milk procurement

For accurate route and pickup tracking.

Procurement staff task and attendance tracking in mobile app

Field staff punch in and out and log tasks on the phone.

Transport and RMRD safeguards comparison

Elimination of milk theft.

Inward transport cost analysis report

Inward transport cost by route, vehicle and litre.

First-mile and bulk transit stages

Shown as stages on the home infographic.

Daily Procurement & Activity Report

One mail before 6 am with yesterday's collection compared with the day before. KPI tiles cover litres, farmers, centres, re-pour events, net re-pour impact, routes run, routes over approved km and field staff reported. An attached page has detail, an Excel download and live maps.

Procurement Weekly Update and Monthly Review

Landed cost of milk per plant = (milk value + centre service charges + cost additions/deductions + inward transport) ÷ litres purchased. They also show FAT, SNF and TS trends, plus TSR and "TSR by TS". One all-plant mail goes out, plus a mail to each plant head.

Adding Vendor Details

The main steps:

1. Click "Settings"
2. Click "Vendor"
3. Click "Vendor Details"
4. Click "Add New"
5. You can View the Add Vendor Details
6. First You need to fill the Personal Details like Vendor Name , State , District , Town , Address . You can add District or town using "edit" button

Adding new Rate Chart

The main steps:

1. Click "Settings"
2. Click "Charts"
3. Click "Rate chart"
4. Click "Add New"
5. Type the "rate chart name" which you want to create
6. Select the "Rate Chart type"

Add New Contract details of plant

The main steps:

1. If you want to add contract details of the plant , you need to add contract type . For that Click "Settings"
2. Click "Plant"
3. Click "Contract Type"
4. Click "Add New"
5. Fill the required fields like Contract Type Name , Start name , Status and notes if necessary
6. After filling the fields , Click "Add"

Adding new plant

The main steps:

1. Click "Settings"
2. Click "Plant"
3. Click "Plant Details"
4. Click "Add New"
5. Fill the required fields like organization unit name , plant name , plant prefix code , DPU Analyzer Reference code . If the plant is "quota applicable" Click "yes"
6. Also fill the diverting route code , MRD shift morning start day , MRD shift morning start and end time , MRD shift evening end day , MRD shift evening start and end time and also select the KG to litre conversion factors

Add a New Center

The main steps:

1. Click "Settings"
2. Click "Center"
3. Click "Add New"
4. Here you need to fill the new center details .You need to select the center type VLCC (or) AMCC , center name , center name in machine
5. And also you need to select the rate/ incentive chart settings like Old system reference ID , Chart priority string . If your center is "Quota applicable" click "Yes"
6. Fill the start date of the center . After filling all the required field click "add"

Adding incentive / penalty chart

The main steps:

1. Click "Settings"
2. Click "Charts"
3. Click "Incentive / Penalty Chart"
4. Click "Add New"
5. Type the incentive or penalty chart name
6. Select the rate type of the incentive or penalty chart

Add Incentive/Penalty to a Vendor

The main steps:

1. Click "Vendor"
2. Click "Vendor to Incentive or Penalty"
3. If You want to add incentive / penalty to vendor on non center based , Click "Add Incentive / Penalty to Vendor – non Center Based"
4. Select the plant name of the vendor
5. Select the route
6. select the type of the vendor for who you want to assign the incentive or penalty chart

VLCC Service Charge Mapping

The main steps:

1. Click "Settings"
2. Click "VLCC Service Charge Mapping"
3. Click "Add New"
4. select the plant name of the vendor
5. Select the vendor for who you want to map the service charge
6. select the type of the vendor

Bill Configuration

The main steps:

1. Click "Settings"
2. Click "Bill Configuration"
3. Click "Add New"
4. Click "Add New"
5. Fill the plant details like Plant Name , Vendor Type name , Route name , Center Type name , Bill Configuration name . If there is break on month end Click "yes"
6. Fill the bill paying details like bill by days , days to pay , bill on day of weeks days of week to pay .If you need monthly bill click "yes" on monthly bill

Assign advance to vendor

The main steps:

1. Before assigning advance , You need to add advance type , For that Click "Advance Type" on Settings
2. Click "Add New"
3. Enter the advance type name
4. If the advance type is given by bank click "yes" on advance from bank else If the advance type is given by the organization click "yes" on advance from organization
5. select the start date of the advance type and click "add"
6. You can view the added advance type details on Settings -> Advance type

Adding Addition / Deduction and assigning to vendor

The main steps:

1. On Settings Click "Addition Deduction Chart"
2. Click "Add New"
3. Fill the required fields like addition deduction chart name , addition deduction name . select the milk type , shift name and start date of the addition / deduction chart . after filling all the required fields click "Add"
4. After adding , Click "Addition / Deduction Chart Slab"
5. Click "Add New"
6. fill the from fat , to fat , from SNF , to SNF ,from ts , to ts ,from litre ,from sporecount , to sporecount

Add Lab Test

The main steps:

1. Click "Data Process"
2. Click "Lab Test"
3. Click "Add New"
4. select the required fields like plant name , organization unit ID , Test Started at , Test Ended at , CC milk source . If the sample was composite sample click "yes" on composite sample else click "yes" on individual sample
5. And also select the date of the Lab Test , Shift , Analyzer Sample Number , Route , Vendor Type , Vendor ,Center Name , Can No , Center Type
6. after filling all the required details click "add"

Add plant or center invoice

The main steps:

1. Click "Bill Process"
2. Click "Final Bill Process"
3. Click "Plant / Center Invoice"
4. Click "Search"
5. Click "Add New"
6. fill the required fields like plant name, Route Name , Center Type , Center , Vendor Type , Vendor , Bill period start date , Bill Period end date , Bill period start shift , Bill period end shift

Adding Vehicle and Transporter details

The main steps:

1. Click "Settings"
2. Click "Route"
3. Click "Vehicle Type"
4. You can view the Vehicle Types used for transportation of Milk . You can also edit the vehicle type details using "edit"
5. If you want to add new Vehicle Type click "Add New" button
6. Fill the fields like Vehicle types , Start Date

Adding Rate chart for Common

The main steps:

1. Click "Settings"
2. Click "Charts"
3. Click "Rate Chart for"
4. Click "Add New"
5. Select the rate chart name that you have created
6. You can add rate chart for particular vendor type by selecting the vendor type on "For vendor type"